Contents of this policy
- Who are we
- Information you give us
- What are cookies?
- How is your information used?
- Direct email marketing
- Third parties
- Enhancing your support experience
- 16 or Under?
- Transferring your data outside Europe
- Links to other websites
- Your choice
- How do we keep your personal information secure?
- Your rights to your personal information
- Raising queries or concerns
Our Data Protection Officer is Natasha Clayton, firstname.lastname@example.org
Forum for the Future (Forum) is committed to protecting your privacy in accordance with our obligations under data protection legislation. The current data protection law is found in the Data Protection Act 1998 but with effect from 25th May 2018, the main data protection law will be the General Data Protection Regulation as supplemented by the Data Protection Act 2018 and related laws.
Forum promises to respect any personal data you share with us, or that we get from other organisations, and to keep it safe. We aim to be clear when we collect your data and not do anything you wouldn’t reasonably expect.
1. Who are we?
We are Forum for the Future, one of the world’s leading sustainability nonprofits. Our purpose is to accelerate the big shift to a sustainable future by tackling complex global challenges. Forum for the Future UK is a registered charity (no. 1040519) and a company limited by guarantee (no. 2959712)
Forum for the Future US Inc is a registered 501(c)3 non-profit organization and a licensed Trademark of Forum for the Future
The CottonUP guide is owned and operated by Forum for the Future.
2. Information you give us
We obtain information about you when you get in touch with us to find out more about the CottonUP guide, when you register to receive a newsletter or when you register for an event.
When you sign up to receive a newsletter or register for an event we will ask you for your personal information in order to for us to contact you and keep you updated.
We also automatically collect information, in the form of cookies, when you visit our website, cottonupguide.org.
3. What are cookies?
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including ours.
The information generated by the cookie about your use of the CottonUP guide website will be transmitted and stored by Google on servers in the United States.
In addition to reporting website usage statistics, we use Google Analytics in conjunction with additional advertising cookies. We use these cookies to select advertising based on what’s relevant to you, to measure interactions with the ads we display and to improve reporting on campaign performance.
The additional advertising cookies we use include:
- Remarketing with Google Analytics
- Google Display Network Impression Reporting
- Google Analytics Demographics and Interest Reporting
- DoubleClick Platform integrations
- Google Optimize
- Other integrated services
Forum will not merge personally identifiable information with anonymous information gathered from these analytics systems unless there is prior notice and affirmative consent via opt-in from the user. When using any of these tracking tools Forum does not identify users or facilitate the merging of personally identifiable information with non-personally identifiable information collected.
If you wish to opt-out of Google Analytics tracking please visit and install the Google Analytics Opt-out Browser Add-on here: https://tools.google.com/dlpage/gaoptout/
4. How is your information used?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. The type of personal information we will collect about you will depend on the purpose of collecting the information. We may use your information to:
- Keep a record of your relationship and communication preferences with us;
- Enable us to deliver more relevant content to you through targeted communications;
- Carry out our obligations arising from any contracts entered into by you and us;
- Notify you of changes to our services;
- Send you communications which you have requested and that may be of legitimate interest to you.
- Information regarding our associated companies’ services;
5. Direct email marketing
We will only contact you by email if you actively consent to this, unless we believe there is a legitimate interest to contact you. By consenting to our emails or opting in to email communications, you grant us permission to use your email address to send you email marketing communication. At any stage you may choose to opt out of such communications by unsubscribing from the relevant communication.
6. Third parties
Forum will not sell your data. We will not share your data for marketing purposes unless you have actively consented to this. However, in some circumstances we may need to share your details with a third party for processing. This could be if we run an event in partnership with another organisation and they need your details in order to fulfil your tickets or experience. For example, if you are attending an event with us, we may need to share your details to add you to a guest list.
7. Enhancing your supporter experience
We may use profiling and screening techniques to ensure that the communications we send you are relevant to you. This allows us to provide an improved experience for our supporters.
When building a profile of our supporters we may analyse geographic and demographic information, as well as your online behaviour and purchase history, to better understand your interests so we can contact you with relevant messages. An example of this would be looking at your location so we can share information about relevant events in your area.
You can opt out of your data being used in this way by emailing email@example.com
8. 16 or Under?
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
9. Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Economic Area (EEA). Forum for the Future is an international organisation and your data may therefore be shared with our international offices. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of protecting your privacy rights as outlined in this policy.
10. Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
11. Your choice
You always have a choice as to whether and how you want to receive communications about our work, products and services and ways you can get involved. If you do not want us to use your contact details to contact you in the future you can opt out of this when we collect your details or at a later time.
If you ever want to change your contact preferences, or opt out of communications, you can do this at any time by updating your preferences via one of our email communications.
Alternatively, you can opt out of our email marketing at any time by clicking the unsubscribe link at the bottom of any email from us. If you choose not to be contacted by us we will never send you personalised marketing communications, but we will keep your details on a ‘suppression list’ to ensure you aren’t contacted.
We hold your information for only as long as necessary for the purpose needed. For example, if you have declared gift aid, HMRC require us to store your name and address for seven years.
13. How do we keep your personal information secure?
We always ensure that we have the necessary controls in place to protect the personal data you provide us with.
We carry out regular audits of who has access to data so that we can ensure that your information is only accessed by trained staff.
If requested we may need to supply your information to the police, regulatory bodies or legal advisors.
We will not share your data with any other third parties unless you have given your explicit consent for us to do so.
14. Your right to your personal information
Under the General Data Protection Regulation you have the right to request a copy of the personal information we hold about you. You also have the right to request that we erase any personal information we hold, where we have no compelling reason to continue processing this data.
If you wish to request this information please contact firstname.lastname@example.org or call +44(0)207 324 3630. We will require you to provide two forms of identification. Once we have received your information request and your identification we will respond within one month.
This policy was last updated in June 2018.
16. Raising queries or concerns
If you have any questions, comments, or concerns about data protection at Forum for the Future please email us at email@example.com. If you are not satisfied with the response you receive from us for any reason then you may wish to contact the Information Commissioner’s Office via https://ico.org.uk/